February 20, 2003

 Virginia PPA Newsletter Highlighting the 2003 Virginia PPA Tour

Enclosed in this newsletter, please find your schedule of tournaments for the Virginia PPA tour for 2003. Scheduled tournament weeks for the National tour are noted, as well as majors on other tours that count toward qualification for the Virginia State championship. Please verify all sites and dates for other tours with the host tours. The Virginia tour cannot be held responsible for changes to schedules of these tours. If any changes to the Virginia tour schedule are made you will be notified of those changes.  Let me encourage those of you who have Internet access to visit the Official Web Site of the Professional Putter’s Association,  www.proputters.com.  This site is your best source for information and updates about PPA events.

Your tournament committee met January 11, 2003 to plan our tour for 2003 and report 2002 financial results.  For 2003 the Virginia Tour again worked with the other state tours in an effort to be of benefit to all.  This year our tour will play two courses that have never been on our schedule. One is an older course at the beach in Virginia Beach and one, in Abingdon, Md. just opened for business in 2002.  Special thanks to these owners and managers for agreeing to host our tour.


Highlights for the 2003 Schedule

?span style="font:7.0pt "Times New Roman"">         4 Virginia/North Carolina cosponsored 54 hole tournaments

?span style="font:7.0pt "Times New Roman"">         17 regular 54 hole tournaments

Major Events

?span style="font:7.0pt "Times New Roman"">         The  Dogwood Festival Open  (June 8)

?span style="font:7.0pt "Times New Roman"">         The Virginia Open ( July 13 )

?span style="font:7.0pt "Times New Roman"">         The Virginia Putting Classic ( August 24 )

?span style="font:7.0pt "Times New Roman"">         The State Championship ( October 5 )

?span style="font:7.0pt "Times New Roman"">         The Team Championship ( October 18 )

?span style="font:7.0pt "Times New Roman"">         The Match Play Championship ( October 19 )

?span style="font:7.0pt "Times New Roman"">         Host Tour for The Clayton Cup and Hancock Cup ( October 25 and 26 )

General Rules of Play and Etiquette

All tournament play on the Virginia tour is governed by the rules as stated in the Official Rules and Regulations of the Professional Putters Association.   As a member of the PPA and APA everyone pledges ?to uphold the rules and regulations of the PPA and APA; to display proper character and good sportsmanship while participating  OR practicing  on a PPA sanctioned golf course…” 

Please read through your new rule book and review your Membership Contract which you signed when submitting your application for membership.  As members of a professional organization, it is up to the integrity of the players to see that all rules are enforced.  Of concern to the committee is the self enforcement of dress code,  player conduct and  pace of play.  Please familiarize yourself with these rules as well as all rules of play.

Any acts of unsportsmanship that are reported will be dealt with and players can expect to be warned and/or fined for any acts of unsportsmanship.  Please be advised that warning or fines may be delayed if actions are reported after an event.

At each tournament site the course owner or representative will act, if it is their desire, as the tournament official to make rulings during play and enforce any rules of sportsmanship and dress. In the event that the course does not wish to provide this service,  then the committee, which is elected by the players, will serve. At each site there will be up to four committee representatives assigned to act as the tournament officials to collect entry fees, make pairings, make rulings during play, pay out prize money, record and report all tournament results, and be responsible for any remaining funds.

Please remember that we are playing as invited guests of the local course owners and managers. Please take a moment when you arrive at a site and again before you leave to thank the owner or manager and staff for hosting our tournament. Also do all you can to help keep the facility clean during our tournaments.

Pairings for all tournamentsEntry Fees and Prize Money

The defending champions, i.e. the winner of the last state tournament held  at the site, will tee off first. The current State Championship will tee off second.  All other players will be paired by luck of the draw. Committee members who are assigned to work a tournament will be paired in the second, third or fourth pairing,  so that they may be finished and able to assist  at the end of the tournament. In all major tournaments, the defending champion will be teed off first, followed by the State Champion. All  other players will  be paired  based on the point standings  with the player highest on the points standing entered in the tournament being paired next, and so on until all players are paired.

If you are a defending champion in either the PPA or APA please volunteer this when you pay your entry fee to insure that you are appropriately paired.  Failure to do this might result in you not receiving the recognition due you as the defending champion.

Entry fees for tournaments are noted on the enclosed schedule. For PPA members  entry fee for majors will be $80.

Prize money pay-out for majors has been adjusted to reflect this change. Please refer to the enclosed prize money pay-out.

Entry fees will be taken starting one hour and thirty minutes prior to tee off. A final call to pay entry fees will be made one hour prior to tee off. If you have not paid your entry fee by this time, please do so immediately.

If you are unable to pay your entry fee during the time designated and you wish to play, you may give it to someone to pay for you. However, once an entry fee is paid, it is not refundable without good reason and committee approval, and will not be considered until the tournament for that day is complete.

As soon as there are no players waiting to pay after the final call, entry fees will be closed and pairings for the tournament will be made. Any rights for pairings are forfeited at this time. Once pairings have been completed, a  $ 5.00 late fee will be charged to any professional member who wishes to compete but has not entered. These players will then be paired at the bottom of the pairings.

If a player who has been practicing on the day of a tournament fails to pay his entry fee on time, and then

does not enter the tournament to avoid a late fee,  that player will be assessed a $25 fine for violation of

the rule regarding practice times, and be required to pay the appropriate greens fee to the local course.

Qualifying for the State Championship

Any player may play in the State Championship if he meets the following qualifications. A Pro must play in  a minimum of ten ( 10 ) tournaments, excluding the Team Championship  and Match Play Championship, and pay the entry fee for the State Championship, or he may pay the balance of entry fees due, to make up for tournaments missed, and pay the entry fee for the State Championship.   An APA member must play in a minimum of five (5) tournaments and pay the entry fee for the State Championship, or he may pay the balance of the entry fees due to make up for tournaments missed and pay the entry fee for the State Championship.

Prize money for the 2003 State Championship will be TBA. In the pro division, prize money will be paid to at least one half of the field. The State Championship will be held in Lynchburg, VA. in 2003. The site for 2004 has not been selected.

Point Standings

A point system, as used in previous years, will be used again in 2003.  Points will be won and awarded according to place of finish in all tournament play. All players competing, regardless of their playing status, i.e. non Virginia tour regulars, will be awarded points. Points will be awarded in the following manner; all 54 hole tournaments will award 25 points for first place, 24 for second and so on down to one point for all finishers 25 to the last place. In the APA division of play, the points will start with 20 for first and one for 20th through last place.

In all major tournaments, those tournaments that are scheduled for four rounds or more, first place points will be 30 in the pro field and 25 in the APA. Second will receive 25 in the pro and 20 in the APA and then increment down one point for third to the end will all players receiving at least one point.

Annual Awards

Awards will be given in the PPA and APA for stroke average, player of the year, and sportsmanship.

The stroke averages will be kept using a weighted average method.  The average of all scores in a division of play at each specific site will be used to rate the players by stroke average.  For example, if at a site there are 20 players and the total strokes for a 54 hole tournament is 1800, then the average score for the tournament is 30.

Player one scores an 85. His stroke average is 28.33. His weighted stroke average is -1.67. Player  two scores 95. His stroke average is 31.67. his weighted stroke average is +1.67. Weighted stoke averages from each tournament will be added and averaged for a weighted stroke average.

To be eligible to win the stroke average award in the pro or APA, a player must play in a minimum of 75% of the total tournament rounds. All tournaments through the State Championship will count for stroke average.

The Player of the Year award will be based on the following criteria:

  • 1 point will be awarded for each win in a regular tournament (3 rounds) and the Match Play Championship

  • 3, 2, and 1 points for 1st, 2nd, and 3rd  in the Majors. ( 4 or more rounds) 3 for 1st and 1 for 2nd in APA.

  • 5, 4, 3, 2, and 1 points for 1st through 5th in the following three statistical categories: stroke average, points and prize money won.

The Sportsmanship Award in the PPA and APA will be voted on by the players at the State Championship.  Pros voting for pros and APAs voting for APAs.  The sportsmanship award will award a plaque and $50 to the PPA recipient and a plaque and $20 to the APA recipient.

Virginia Open

The Virginia Open will be played over six rounds.  Tee off for the Virginia Open will be 9am.  After three rounds,  there will be a thirty minute break and players will be repaired.

State Championship Weekend

The Saturday tournaments the weekend of the State Championship  will be played back to back. The morning tournament will begin with a shotgun start. The afternoon tournament will be straight tee off. The State Championship will be a straight tee off at 9 am, with three rounds in the morning, a break, and then three rounds in the afternoon. The order of play in the morning will be novice, APA and PPA. This gives everyone equal time between morning and afternoon rounds.

 Team Events, Team Championship and Match Play Championship

At our tour meeting the continuation of team events was discussed. There was a drop off in the number of participants in 2002 over previous years. After much discussion it was agreed to give the team events one more year to see if participation picks up.

At all tournaments a team tournament will be held. Pros may enter a two man team for $10 per team. First place will pay out $20 per team and second $10. All other entry fees collected will go to the Team Championship tournament in October. To be eligible for the Team Championship a pro must compete in at least six team tournaments or pay the difference. The APA Team Championship is an open tournament. The entry fee for the Team Championship will be $100 per team for pros and $30 per team for APA. All prize money is TBA for the team championship.

The Team Championship will be  a six round tournament. 2 rounds of better ball, 2 rounds of alternate stroke, and two rounds of individual total scores.

The Virginia Tour will host the Virginia Match Play Championship the same weekend as the Team Championship.  This tournament will have  PPA and APA divisions of play and will be an Open tournament. This event will be a 36 hole double elimination. The prize money will be based on entry fees with $100 added to the pro field. Entry fee is $50 for PPA and $10 for APA.  Using the points standings, the top eight players entered in each division will be seeded and the remaining players will then be seeded by luck of the draw.

The weekend of October 18th  and 19th  is the scheduled weekend for the team and match play events. This is also the rain-date for state championships for SC, NC and VA.  In the event that  our State Championship is rained out, then this weekend would be used for the State Championship and the team and match play events canceled. Any moneys earmarked for these events would then be added to the State purse.  If there are rain-outs on SC or NC tour  then we a obligated by our state agreement to not conflict with their championships as well. In  this event then the team and match play events will be canceled.

Rain Delays

Because of several rain delays in the past, the committee felt that we should have a set  of rules for rain delay.

In the event that a course becomes  unplayable because of standing water on two or more holes or for torrential rain, or rain with lightening, play will be stopped.

 If after a one hour  delay in play, it appears that there is no reasonable chance that condition will improve, the committee will call the tournament.  In order to determine the likelihood of a reasonable chance that conditions will improve, the committee will use all available technology to make this decision, whether it be TV weather reports, Internet access to weather reports or other sources.  The final decision to cancel remaining rounds or postpone or cancel  the tournament will be at the discretion of the committee.

In the event that a tournament is stopped because of weather, and play is unable to continue, then  a tournament will be considered official  if,  by division of play, the following has occurred:  for a 3 round tournament, 2 rounds completed, for a 4 round tournament 3 rounds complete, and for a  six round tournament  4 or more rounds complete.

If a tournament is canceled without being official, all entry fees will be refunded for that day. Any tournaments that are rained out will be attempted to be made up if the schedule allows.


2002 saw the closest competition for the Clayton Cup since year #2, when Virginia beat NC in Greensboro, with all four teams in contention going into the final round. Congratulation to the NC tour for their victory in 2002 in the Clayton Cup and to our Virginia Hancock Cup team for their win. This year  the Virginia Tour will host the Clayton Cup and Hancock Cup competition  in Fredericksburg, Va.

Players will be asked to fill out a player declaration form which will be used to determine which tour a player wishes to compete. If a player makes the team of his first choice, then that player must compete for that tour’s team. A second choice may be used only if the player fails to qualify for his first choice team.

The following criteria will be used to determine the Clayton Cup team:

A point system will be used to determine the top players on the tour. This point system will use the points standings list mentioned above, money winnings standings and relative stroke average. Points will be awarded in each of three categories. First place will receive one point, second two points, third place three points and so on through the  top twenty. The points for all three categories will then be added together. The players will then be ranked for the Clayton Cup team  with the player with the lowest combined total being the leader. A player must play in a minimum of 50% of the tournaments to be eligible for the Clayton Cup or Hancock Cup team.

The top eight players on the Clayton Cup standings will make the team. Once those eight players are determined they will vote one player onto the team. Once that player is in place, those nine will then vote for the final player’s spot. The ten members will then vote for a captain who may be another player or a team member. In the event that any player on the team is unable to compete after making the team, then any alternate spots will be awarded to the next highest player on the Clayton Cup team points who was not selected.

For the Hancock Cup team, the APA players will use the points standings to pick the first five players. Those five player will then vote to determine the sixth player.  Any alternate spots will be awarded based on points.

The State Championship will be the final tournament that will count towards the formation of the Clayton Cup and Hancock Cup teams.

For 2003 we will  keep a second Clayton Cup ranking system using just points to determine if a more simple method of choosing the team would give the same results. This system might then be used in the future.

APA Old Dominion Cup

Congratulations to Amy Smith and Jonathan Koo for winning the 2002 Old Dominion Cup.

The format for the 2003 Old Dominion Cup will be the same as 2002. APA players may form a two player team and compete for the Old Dominion Cup. The competition for the Old Dominion Cup will be part of the regular tour schedule. The tournament dates for the Old Dominion Cup are noted on the schedule.  Remember, there is no additional charge to form a team and compete.

Each team must register two players. Each team member must compete in a designated tournament for that team total to count, but a team does not have to play in every designated tournament to be eligible to win the cup.

The scores for each team member at each site will be combined for the team total. The team with the lowest combined score at the end of each tournament will be awarded five points, 4 points for second and so on with each team competing receiving at least one point. For major tournaments, the points awarded will be doubled.  The Team Championship will be the final tournament for the Old Dominion Cup competition and points will be awarded as a major.

Points from each tournament will be added. The team with the highest point total after all tournaments designated as an Old Dominion Cup event will win the 2003 Old Dominion Cup which will then be displayed at the team’s home course. In addition, each team member will receive a plaque or trophy designating them as a member of the winning team and a $25 expense reimbursement.  If two or more teams tie for the Old Dominion Cup then an eighteen hole playoff we determine the winning team. This playoff would take place after the Team Championship.

In the event that the team championship is canceled, then the leader after the State Championship will be the Cup winner.

If you are an APA member beginning planning your team now so that you can compete.

Committee Member Elections

For 2003 your tournament committee  members are: pros?Gary Hinshaw, chairman, Vince Batten, Mike Brown, Ed Grajewski, Steven Jones, Brad Lebo, Jonathan Moore, statistician, and Buddy Taylor, and APA members, Chuck Cyr, Chris Kerns, Duane Johnson , and Amy Smith. These member will serve throughout 2003.

 Members for 2004 will be elected at the State Championship. Any player who is eligible to play in the State Championship is eligible to vote for committee members. Any player who has played in at least  fourteen (14) Virginia tournaments, not counting  the NC/VA event in Wilson,  will be eligible to be elected to the committee. Committee members will serve a one year term. If a qualified person is not elected  who is willing, and has the necessary skills  to perform the duties of statistician, then the elected committee members may elect a statistician as an additional committee member.  I will remain as course owner liaison and chairman, and seven PPA members and four APA members will be elected.  

 I hope to see everyone in Richmond on March 22 as we begin the 2003 season.

 Gary Hinshaw
Virginia PPA Chairman


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